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12 Things SWKLS: Thing 1

Thing 1


Welcome to the first thing in 12 Things SWKLS.    This month we will be learning about Google Forms.

The activities for this lesson are due May 31, 2016 at 11:59 pm central time and are worth 2 credit hours.  Estimated work time:  1-2 hours.

If you would rather complete an alternate topic, please go to the alternate topic page and pick one from the list.

Google Forms are a free tool in Google Drive that you can use to create polls, manage event registrations, surveys, etc.  The great thing is that you can share the results with others and collaborate.  The results can also easily be put into a spreadsheet which can be very useful for creating signup sheets, printing name tags, etc.


Google Forms can be used on your website, Facebook, email, etc for: 

Google Forms have two views.  The participant view and the admin view.

The participant view:  

  • The view your participants see when they fill out a form
  • All participants see is the form itself
  • Participants can’t edit the form

Participant View Example:

google form1a

The admin view:

  • The form can be edited and changed here
  • Ability to preview, share, etc
  • The results can be viewed

Admin View Example:

Google Form2

What you’ll need to create a form:

  • A Google Account
    • Most of you with library email addresses have one of these.
    • If you aren’t sure see if you can go to and log in with your library email address and password.  (Or call a SWKLS tech person and they can tell you.)
    • If you don’t have a Google (gmail) account, please sign up for one.
  • An idea for a form for your library, a local entity, or a personal event.
    • If someone at your library usually does your forms or you can’t think of a form to create; you can always create a form for a church event, local club you belong to, birthday party, bbq, etc.
  • A way to share it.  Email, Facebook, webpage, etc.

Exercises:  (Due May 31, 2016 at 11:59 pm central time)

  1. Print out the Google Form Cheat Sheet.
  2. Create a Google Form for your library, a local entity, or a personal event.
  3. Post this form on your library website and/or Facebook.
    • Alternately, you can also email it to people to complete.
  4. Post a comment down below with the following:
    1. Your Name
    2. What kind of form did you create?
    3. A link to where your form was posted or a link directly to your form.
    4. What was the most valuable thing you learned this lesson?
    5. How you would like to use forms at your library in the future?
    6. How many people have filled out your form?
  5. Reply to at least one other person’s comment in the thread below.
  6. Fill out this Google Form for verification and practice.

Note:  We have comment moderation on, so it may take awhile for your comment to appear.  Don’t panic if it doesn’t appear immediately.


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    • Ruby Martin on May 3, 2016 at 11:27 am

    Ruby Martin. I created an event form for our monthly Pinterest Class. Below is the link for the form.
    That is was easier than I thought. I will use this form for our monthly sign up sheet for our Pinterest Class. So far we have had 4 people sign up for the class.

      • swkls on May 4, 2016 at 9:54 am

      Great job, Ruby! I can’t believe you already had that may people fill it out by yesterday morning!

      • Veronica Olivas on May 4, 2016 at 3:35 pm

      I agree, It was a lot easier than I thought! It was a little time consuming since it was the first one, but it was very easy to get the hang of. Good job on yours!

      • Stephanie Berning on May 10, 2016 at 3:30 pm

      I like that you added a picture of the craft you’re going to make on your survey! It gives a nice visual to people who may be on the fence about signing up. This was also easier than I thought. Good job!

      • Millie Dearden on May 19, 2016 at 4:46 pm

      Great Job, Ruby!!! Looks like a really fun class!!

    1. We have had very good success with the event form. Something about people signing up for a program makes it more real and much more likely that they will show up.

    • Veronica Olivas on May 4, 2016 at 3:31 pm

    My name is Veronica Olivas. I created a sign up sheet for the Summer Reading Program. Here is the link for the form:
    This was definitely a learning experience for me that will be very beneficial in the future. The most valuable thing I learned in this lesson was how to link the form to the website. I can continue to make forms for different events such as story time, and other holiday events. No one has filled out the form yet, but I hope to see notifications soon.

    1. Very nice Veronica

      • Millie Dearden on May 19, 2016 at 4:47 pm

      That looks really good, Veronica!!!

      • Caleb Platt on May 26, 2016 at 3:03 pm

      Looks good. I was wondering though is there any need to also put a health release question? something like, “I agree to hold [name of library] blameless if anything happens to my child?”

    • Ruby Martin on May 4, 2016 at 4:18 pm

    Great looking form, Veronica. I need to update our Summer Reading Program form this year. I was so surprised that we had close to 15 that signed up by using the on-line form last year. The first lesson was fun and looking forward to June’s lesson.

    • Stephanie Berning on May 10, 2016 at 3:28 pm

    My name is Stephanie Berning. I created a Library Survey this survey asks how often people use the library, what they find most useful, and what would influence them to use the library more. Here is the link:
    I posted it on our Facebook page yesterday at 1:20pm and already have 11 responses!!! The most valuable thing I learned was that I can create a survey easily. I will be using Google Forms as surveys for more things in the future, as well as sign up sheets. Thank you!

      • swkls on May 11, 2016 at 9:19 am


      I love that you received 11 responses that quickly! Wow! I also like how you phrased the questions in a positive manner.

      • Millie Dearden on May 19, 2016 at 4:48 pm

      What a great idea! Awesome that many had already replied! Hope you get lots of replies!

  1. My name is Candi Hemel and I created a google form for our Art College we will be having in July. Here is the link:
    We are just now starting to have people fill out the forms since they are linked to summer reading. I use google forms for lots of things and really like it.

      • swkls on May 20, 2016 at 10:00 am

      That sounds like a great program, Candi.

      • Caleb Platt on May 26, 2016 at 2:57 pm

      Straight forward and it accomplishes what you need it to.

    • Millie Dearden on May 20, 2016 at 9:57 am

    Millie Dearden, Scott County.
    I created a form along with rules information for a Sand Castle Building Contest for ages 3-12 at Lake Scott State Park.
    See link below.

    If you have kids or grandkids, sign them up and come join us on June 11th!

      • swkls on May 20, 2016 at 9:59 am

      Here it is! WordPress was being weird and was only showing blank space where Millie posted.

        • Amy Brucker on May 27, 2016 at 9:40 am

        Love the layout and look of this form AND love the program idea!!

      • Audrey Flowers on May 24, 2016 at 9:32 am

      Millie, I really like your form for the sand castle contest. It has all the important information and a cool picture heading that made me want to just watch the contest!

      • Dallie Vernon on May 25, 2016 at 5:01 pm

      This looks like fun! The picture on your form really grabbed my attention.

      • Ginger Gibson on May 30, 2016 at 5:02 pm

      This is great! Short & to the point. I wish I had checked it before I did mine, I really like the statements you added to the end. That might help with the problem of not having a real signature.

    • Dallie Vernon on May 25, 2016 at 4:59 pm

    My name is Dallie Vernon. I created a form for suggestions for children programs. I didn’t post it anywhere.
    This is my first time using google forms but I think I will find it very useful for future children program sign-ups.

      • swkls on May 26, 2016 at 2:04 pm


      It looks like your form is only setup so that others using a email address can view it. Do you mind changing it so we can view it as well? This video shows you how to change it:

    • Caleb Platt on May 26, 2016 at 2:53 pm

    Your Name: Caleb Platt

    What kind of form did you create? A Registration Form for a Local Church Youth Camp

    A link to where your form was posted or a link directly to your form.

    What was the most valuable thing you learned this lesson? Just Learning that these forms were available!

    How you would like to use forms at your library in the future? ILL requests, Information for Programs, Surveys.

    How many people have filled out your form? 1

      • swkls on May 27, 2016 at 8:58 am


      Your form has the same issue that Dallie’s does. It needs to be opened up so that others without a email can view it. The video at this point shows how to correct it, . Let me know if you need help.

    • Audrey Flowers on May 26, 2016 at 5:06 pm

    Audrey Flowers at Meade, I made a survey form for our school year storytime. See link here It was easier than I thought it would be and I think I will use Google forms for several other surveys and maybe a sign up for something! I posted it on our Web page but haven’t checked for responsees.

      • swkls on May 27, 2016 at 9:00 am


      This looks good. I think you asked great questions. I think people always enjoy giving feedback. If you haven’t yet, you may want to promote it on Facebook. That seems to be how people have gotten the most responses.

    • swkls on May 27, 2016 at 9:02 am

    A tip that we have learned the hard way on a few forms. It’s always good to indicate that you want and first and last name when asking for a name by either explaining in parenthesis or having a separate field for first and last name. Sometimes, if you just put name, respondents will only put the first name and not think about adding the last name.

      • Amy Brucker on May 27, 2016 at 9:38 am

      This is a great tip to share…I noticed we don’t do this on the paper form so didn’t think about doing it online. But of course many times we are right there when they fill out the paper forms so we probably unknowingly catch it. Will definitely make that distinction in the future!

    • Amy Brucker on May 27, 2016 at 9:36 am

    1. Amy Brucker, Hamilton County Library
    2. Program Registration Form for our Movie Mondays this summer
    3. Link:
    4. Since I had never created a Google form before, I learned a lot, but mostly I am thrilled to know that I can create it and it is not “scary” to try and figure out how to share it!
    5. We plan to use forms in the library for program registration, program surveys, and program feedback. We plan to post them on FB, the website and email them.
    6. Since we are not actually having the kiddos sign up for Movie Monday, I sent the link via email to staff. All 3 of us filled it out.

      • swkls on May 27, 2016 at 10:30 am


      Movie Mondays sound like a lot of fun! I am excited to see your library use more forms in the future. It’s also great that Caleb, Dallie, and you all participated!

      Google Forms recently did an update and I think it’s a little easier to create forms compared to how it used to be. It’s still one of those things can be a bit intimidating if you haven’t ever created a form or done one in awhile.

    • Ginger Gibson on May 30, 2016 at 4:17 pm

    1. Ginger Gibson, Greeley County Library
    2. We didn’t need a form at the library right now, so after talking with the director I made a preregistration form for the community Vacation Bible School, made an event page on Facebook, and posted it there.
    3. Link:
    4. I learned a lot though I still feel I’m muddling through on some aspects. I’m sure it’ll get easier.
    5. I don’t know yet what we’ll use forms for. We’ll be looking here for more ideas!
    6. One thing I’d like to learn in the future is how to make this work from phones, as my link only seems to work from computers. I have one sign-up which I know is from a laptop & my daughter informed me it didn’t work from her phone. I know we’ll want future forms to work from phones to get more participation.

      • swkls on May 31, 2016 at 9:08 am


      I love that you added a video! I think you were the only one to do that and it looks great and works great.

      The forms definitely get easier as you make more of them.

      I was able to view and fill out your form on my phone which is an Android. I will have someone in the office try it that has an iPhone to make sure it works. As far as I know Google Forms are made to work on mobile devices, too. Do you know if she was getting an error message? Or if it just wasn’t working?

  2. I created a form for feedback for summer reading events. Might need some tweaking and might personalize it to target programs specifically. Fun stuff.
    I have posted it to our facebook page.

      • swkls on May 31, 2016 at 4:56 pm

      I like the picture you used! I hope you get some good suggestions.

  3. I created a Teen Summer Book Club Sign Up Form in the updated version of Google Forms from the form that I had done last year:

  4. I created a form for our Teen Summer Book Club Registration. I love using these form for our library sign up! The ease of managing the information is the best advantage.

      • swkls on May 31, 2016 at 4:55 pm


      It looks like our website seems to be having some comment issues. It may not be able to handle all of these comments. 🙂 I am hoping your comments will load all of the way tomorrow. It looks like they may have posted twice as well. I saw your form on Facebook and it looks great!

    1. Here is the link if the above doesn’t load:

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