12 Things SWKLS: Thing 1

Thing 1

Introduction

Welcome to the first thing in 12 Things SWKLS.    This month we will be learning about Google Forms.

The activities for this lesson are due May 31, 2016 at 11:59 pm central time and are worth 2 credit hours.  Estimated work time:  1-2 hours.

If you would rather complete an alternate topic, please go to the alternate topic page and pick one from the list.

Google Forms are a free tool in Google Drive that you can use to create polls, manage event registrations, surveys, etc.  The great thing is that you can share the results with others and collaborate.  The results can also easily be put into a spreadsheet which can be very useful for creating signup sheets, printing name tags, etc.

Content

Google Forms can be used on your website, Facebook, email, etc for: 

Google Forms have two views.  The participant view and the admin view.

The participant view:  

  • The view your participants see when they fill out a form
  • All participants see is the form itself
  • Participants can’t edit the form

Participant View Example:

google form1a

The admin view:

  • The form can be edited and changed here
  • Ability to preview, share, etc
  • The results can be viewed

Admin View Example:

Google Form2

What you’ll need to create a form:

  • A Google Account
    • Most of you with library email addresses have one of these.
    • If you aren’t sure see if you can go to www.gmail.com and log in with your library email address and password.  (Or call a SWKLS tech person and they can tell you.)
    • If you don’t have a Google (gmail) account, please sign up for one.
  • An idea for a form for your library, a local entity, or a personal event.
    • If someone at your library usually does your forms or you can’t think of a form to create; you can always create a form for a church event, local club you belong to, birthday party, bbq, etc.
  • A way to share it.  Email, Facebook, webpage, etc.

Exercises:  (Due May 31, 2016 at 11:59 pm central time)

  1. Print out the Google Form Cheat Sheet.
  2. Create a Google Form for your library, a local entity, or a personal event.
  3. Post this form on your library website and/or Facebook.
    • Alternately, you can also email it to people to complete.
  4. Post a comment down below with the following:
    1. Your Name
    2. What kind of form did you create?
    3. A link to where your form was posted or a link directly to your form.
    4. What was the most valuable thing you learned this lesson?
    5. How you would like to use forms at your library in the future?
    6. How many people have filled out your form?
  5. Reply to at least one other person’s comment in the thread below.
  6. Fill out this Google Form for verification and practice.

Note:  We have comment moderation on, so it may take awhile for your comment to appear.  Don’t panic if it doesn’t appear immediately.

41 Comments

  1. My name is Veronica Olivas. I created a sign up sheet for the Summer Reading Program. Here is the link for the form: http://stantoncountylib.info/kids-page/summer-reading/sign-up-for-summer-reading/
    This was definitely a learning experience for me that will be very beneficial in the future. The most valuable thing I learned in this lesson was how to link the form to the website. I can continue to make forms for different events such as story time, and other holiday events. No one has filled out the form yet, but I hope to see notifications soon.

  2. Great looking form, Veronica. I need to update our Summer Reading Program form this year. I was so surprised that we had close to 15 that signed up by using the on-line form last year. The first lesson was fun and looking forward to June’s lesson.

  3. My name is Stephanie Berning. I created a Library Survey this survey asks how often people use the library, what they find most useful, and what would influence them to use the library more. Here is the link: https://www.facebook.com/Wichita-County-Library-1516066415272711/?ref=aymt_homepage_panel
    I posted it on our Facebook page yesterday at 1:20pm and already have 11 responses!!! The most valuable thing I learned was that I can create a survey easily. I will be using Google Forms as surveys for more things in the future, as well as sign up sheets. Thank you!

  4. Millie Dearden, Scott County.
    I created a form along with rules information for a Sand Castle Building Contest for ages 3-12 at Lake Scott State Park.
    See link below.

    If you have kids or grandkids, sign them up and come join us on June 11th!

  5. Your Name: Caleb Platt

    What kind of form did you create? A Registration Form for a Local Church Youth Camp

    A link to where your form was posted or a link directly to your form. http://goo.gl/forms/tEHjeoGIHMbG7Yu92

    What was the most valuable thing you learned this lesson? Just Learning that these forms were available!

    How you would like to use forms at your library in the future? ILL requests, Information for Programs, Surveys.

    How many people have filled out your form? 1

  6. Audrey Flowers at Meade, I made a survey form for our school year storytime. See link here http://goo.gl/forms/dAs1cxU4EhhQtJPp2. It was easier than I thought it would be and I think I will use Google forms for several other surveys and maybe a sign up for something! I posted it on our Web page but haven’t checked for responsees.

    • Audrey,

      This looks good. I think you asked great questions. I think people always enjoy giving feedback. If you haven’t yet, you may want to promote it on Facebook. That seems to be how people have gotten the most responses.

  7. A tip that we have learned the hard way on a few forms. It’s always good to indicate that you want and first and last name when asking for a name by either explaining in parenthesis or having a separate field for first and last name. Sometimes, if you just put name, respondents will only put the first name and not think about adding the last name.

    • This is a great tip to share…I noticed we don’t do this on the paper form so didn’t think about doing it online. But of course many times we are right there when they fill out the paper forms so we probably unknowingly catch it. Will definitely make that distinction in the future!

  8. 1. Amy Brucker, Hamilton County Library
    2. Program Registration Form for our Movie Mondays this summer
    3. Link: http://goo.gl/forms/9Ka3FuzAOxzKjYCD2
    4. Since I had never created a Google form before, I learned a lot, but mostly I am thrilled to know that I can create it and it is not “scary” to try and figure out how to share it!
    5. We plan to use forms in the library for program registration, program surveys, and program feedback. We plan to post them on FB, the website and email them.
    6. Since we are not actually having the kiddos sign up for Movie Monday, I sent the link via email to staff. All 3 of us filled it out.

    • Amy,

      Movie Mondays sound like a lot of fun! I am excited to see your library use more forms in the future. It’s also great that Caleb, Dallie, and you all participated!

      Google Forms recently did an update and I think it’s a little easier to create forms compared to how it used to be. It’s still one of those things can be a bit intimidating if you haven’t ever created a form or done one in awhile.

  9. 1. Ginger Gibson, Greeley County Library
    2. We didn’t need a form at the library right now, so after talking with the director I made a preregistration form for the community Vacation Bible School, made an event page on Facebook, and posted it there.
    3. Link: https://docs.google.com/forms/d/1_rZj3tRxe5Wjc5qSXOZdRWdz0SccuNvPaiumUfrtZeg/viewform
    4. I learned a lot though I still feel I’m muddling through on some aspects. I’m sure it’ll get easier.
    5. I don’t know yet what we’ll use forms for. We’ll be looking here for more ideas!
    6. One thing I’d like to learn in the future is how to make this work from phones, as my link only seems to work from computers. I have one sign-up which I know is from a laptop & my daughter informed me it didn’t work from her phone. I know we’ll want future forms to work from phones to get more participation.

    • Ginger,

      I love that you added a video! I think you were the only one to do that and it looks great and works great.

      The forms definitely get easier as you make more of them.

      I was able to view and fill out your form on my phone which is an Android. I will have someone in the office try it that has an iPhone to make sure it works. As far as I know Google Forms are made to work on mobile devices, too. Do you know if she was getting an error message? Or if it just wasn’t working?

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