Return to 12 Things SWKLS: Alternate Things

Clean up and Organize your Gmail

12 Things Alternate Thing


It’s easy for your email to get overwhelming.  In this lesson, you’ll learn how to clean up your email by creating labels, deleting messages, marking messages as spam, and more.

To receive 2 hrs credit for this lesson, please complete this lesson by the last day of the month at 11:59 pm CST.


  1.  Complete the Managing Gmail Lesson through
  2.  Checkout Gmail’s Tips and Tricks and follow Levels 1-4.
  3.  Take some time to delete old messages from your mail.
  4. Unsubscribe from email lists you wish to no longer receive.
    • Look for emails from vendors that you’re interested in.
    • Emails should have unsubscribe links on the bottom of the emails.
    • If you need help, contact Janelle at SWKLS.
  5. Create at least once label or filter.
  6. Check your Junk Mail.
    • Is there anything in there that really isn’t junk?
      • Move it to your inbox and let gmail know it isn’t junk.
  7. Come up with a plan for keeping your email cleaned up.
    • One idea it to spend 10 minutes every Monday morning (or another morning) cleaning it up.
    •  10 minutes every morning is another idea.
  8. Post a comment down below answering the following:
    1. What you learned this lesson.
    2. What is your plan to keep your email organized?
  9.  Fill out this form for verification.


Want to learn more?  Check out these links.



Skip to comment form

    • Laurie Dinges on May 10, 2016 at 12:32 pm

    I was glad to learn of the “signature” you can do for outgoing emails. It will save me form having to type it with every email. I also like the color coding for labels. I will have to try them.

      • swkls on May 11, 2016 at 3:29 pm


      The signature comes in handy for sure!

    • Jean Schlegel on May 24, 2016 at 10:41 am

    I had done many of the things listed, like the label (folders). I worked quite a while cleaning up my files. Think the best thing I learned is to do this more often and not wait until there are so many to go through! May try the color coding on my labels.

      • swkls on May 27, 2016 at 10:40 am


      One of the things I need to be better about is getting in the habit of going through my email. I am trying to create a habit where I spend 5 minutes every morning cleaning up my email. I am hoping that this habit will help me keep it cleaned out.

      • Millie Dearden on December 7, 2016 at 3:19 pm

      That’s what I am doing. I absolutely ❤️ the colors!!!

    • Ellen Selzer on June 30, 2016 at 10:26 am

    I had done some of the things but I did work on labels. I am going to try to clean up my files every day.

      • swkls on June 30, 2016 at 10:59 am

      Good plan, Ellen! I need to clean up my email everyday as well. It’s gotten a little out of control.

  1. Having a plan to keep my email caught up is something I am trying to work on………I deleted my existing labels/folders and am trying to get more organized.

    • Millie Dearden on December 7, 2016 at 3:24 pm

    Looks like we all have the same issue I cleaned up and organized my gmail. Am loving the color labels!! Way too much fun!! My gmail now looks lots better — I got rid of a bunch of stuff!!! Thanks for the boot to get this done !!! Got some more organizing to do

  2. I completed the Clean up and Organize your Email Alternative thing instead of Thing 8.
    I learned how to manage my huge mess of gmail with archiving and better labeling!
    My plan is to try to stay on top of my email by spending a few minutes each evening cleaning and organizing…at least it’s a plan, right?

      • swkls on December 8, 2016 at 3:10 pm


      I need to do the same thing!

    • Ginger Gibson on December 28, 2016 at 7:35 pm

    I did the Clean Up & Organize your Gmail Alternative thing for Thing 8. I was already using some labels but didn’t know about using colors. That will be helpful to me. I try to stay on top of my email but it doesn’t take more than a few days away to have it pile up.

      • swkls on December 29, 2016 at 9:04 am


      Email seems to be a daily struggle for me. I stumbled upon this post the other day that I thought I may try to start at the beginning of January. Pardon the language. It looks very doable!

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